As the world moves from physical meetings and phone calls to digital collaboration tools, many companies are seeking ways to make the most of the potential of those new tools. One such tool is the data room, that provides a safe digital space that is traceable to share and review documents. But does data room software provide the right collaboration potential for the task at hand? This article will help you determine if a virtual dataroom is right for your business.
What is a Data Room?
A data room, or VDR is a type of digital repository that allows document exchange and review for time-sensitive projects. Its uses include due diligence in M&A sharing legal documents with attorneys, case preparation and collaboration between business stakeholders.
A virtual data room’s main function is to permit users to securely share files between themselves. It typically has advanced features such as document tracking, access control, and versions. This is especially useful because it helps users avoid the chaos of documents that can be seen in email threads that contain multiple versions of contracts are sent back and forth and difficult to track.
Whatever the purpose of your data room, it is important to set up permissions in a timely manner and regularly make sure that your documents remain relevant to the task in the process. This will not only make the process easier but also lower the risk of security breaches by preventing sensitive information from getting into the improper hands.